The Office of International Affaris and SGA University Program Coucil will be hosting a Welcome Party on Tuesday, August 21, 2012 from 3pm-5pm on the Powers Hall lawn!

• Organizations are invited to display information about how to join/get involved, meeting times and places, events they hold or participate in, etc.
• In order to hold a table, at least 2 members need to be present to set up at 2:30pm in front of Powers Hall.

The RSO Leadership Conference will be held on Saturday, August 25 at the University of North Alabama Guillot University Center. Each Recognized Student Organization (RSO) is required to send four (4) Executive Board members to the retreat (whoever will be doing student allocation requests must attend). Your organization may send up to two (2) extra participants (they do not have to be executive board members) at $10 each to cover partial expenses. Each RSO will receive Five (5) Lions Cup Points for participating in this mandatory conference.

The RSO Leadership Conference is an extensive one-day conference which will provide training on student allocation funding, diversity, strategic planning, OrgSync and more. Lunch and an afternoon snack will be provided. This is the only student allocation training that will be held, so it is very important that your group attend if they plan to utilize student allocation funding for programs/travel.

Registration forms and payment for extra representatives is due by Monday, August 13 at 4:00 p.m.  Payment for extra representatives may be done by check or cash (checks need to be made out to “UNA” with “RSO Retreat” in the memo line). Should there be extenuating circumstances where your organization cannot attend, you must put it in writing and turn it in by the deadline for registration (Monday, August 13 by 4 p.m.).

Check-in for the conference will be at 8:00am with the conference beginning at 8:30am. Student leaders must attend the entire conference. The conference will last until approximately 4:30 p.m.

Please go ahead and mark your calendars for the annual RSO Leadership Conference! Thank you in advance for your participation and cooperation! Do not hesitate to contact Jennifer Brown with any questions at jlculler@una.edu or (256) 765-4248.

 

GUC Window Painting Guidelines

1. Only Recognized Student Organizations will be allowed to make application to paint a window outside the GUC 1st floor atrium. Each application must be made no less than 5 business days before the requested painting dates. A copy of the application with approval/denial and window assignment will be put in the Organization’s UNA mailbox.

2. Each approved application will be assigned a window panel on the front side of the GUC on which to prepare their advertisement. Windows can only be painted on the outside and only one window will be assigned per organization at a time. No organization may have more than one window painted at a time.

3. Windows can only be painted advertising one time events-not regular meetings or events. Windows can only be painted 10 days prior to an event. In the event of rain destroying the artwork, the RSO will be required to clean the window immediately following the rain (failure to do so will result in the RSO being fined $25 clean up fee) and may repaint the window if they choose.

4. Each RSO must leave a two (2) inch margin around its painting. This is to provide for easier cleanup. Each RSO must use window chalk provided by Student Engagement. No other materials may be applied to the window (Example: latex paint, tempera paint, crayola brand powder, glitter, shoe polish, acrylic fabric paint, etc.) and will result in the RSO being fined a minimum of $25.

5. Paint must be removed immediately following the event, not to exceed 24 hours following the events conclusion. Organizations will be fined $25 to cover cleaning costs if they do not properly remove the paint (using window cleaner) or if they exceed the 24 hour period.

6. All participating RSO’s are prohibited from using University property in the preparation and painting of the window. This includes, but is not limited to, standing in chairs outside the GUC, standing on the benches outside the GUC, etc. If this occurs your organization will be fined for the replacement of damaged property.

7. All entries must be in good taste; references to alcohol, drugs, or negative references about any campus organization/faculty/staff are strictly prohibited. A rough draft drawing must be submitted with application to be approved. This drawing must represent exactly what will be painted on the window.

8. RSOs are limited to one window per event.
 

This form is only for RSOs who are planning to register an event with alcohol.   Any event sponsored by a student organization at which ALCOHOL is served or permitted to be consumed must be documented through this Social Risk Management Form with the Office of Student Engagement.  The form must be submitted no later than NOON as specified below.

Function on Thursday - Form, guest list, & Advisor approval DUE one Thursday a week prior to the event

Function on Friday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event

Function on Saturday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event

 The University’s Statement and Regulations Regarding Alcoholic Beverages
at Student Organization Social Functions

While the university’s role is to assist students in developing satisfying lifestyles to equip them for a better quality of life, it cannot and should not stand in the place of a parent. University students, as citizens of the community, of the state, and of the nation, are, like any other adults, expected to be aware of and to abide by pertinent laws and university regulations. The University expects students to conduct themselves at all times as responsible adults and to realize that they may be subject to civil or criminal liability resulting from violation of alcohol and controlled substance laws.  Such liability may exist independently of any disciplinary action taken by the University for violation of its regulations. The following regulations regarding planned social functions held off campus or on the University of North Alabama campus, or on property controlled, owned, or operated by the University shall apply to all student organizations,
whether social, academic, honorary, or otherwise, recognized by the University and all UNA Greek-letter social organizations, whether or not housed on university property:
 

Guest Lists
All social functions where alcoholic beverages shall be served or permitted to be consumed shall be by individual invitation only. Parties or other social functions where alcoholic beverages are served or permitted to be consumed cannot be open to non-members without a specific individual invitation. A typed guest list must be compiled prior to the event and be made available upon request by a university official. The guest list must be turned in to the Office of Student Engagement with the Social Risk Management Form. See Registering the Event section regarding due dates. Open parties are prohibited.

Drinks and Beverages
1. The sale of alcoholic beverages is prohibited. This restriction applies to all of the various methods of charging for drinks, selling drink tickets, asking for donations, charging for food or other items while providing drinks free, or otherwise obtaining payment or reimbursement of any kind for alcoholic beverages.
2. Alternative beverages such as soft drinks, nonalcoholic punches, and the like must be readily available at all times during parties or social functions at which alcoholic beverages are being consumed.
3. Ample quantities of snack foods, such as meats, brownies, cookies, cheeses, fruits, sandwiches, and raw vegetables or hors d’oeuvres must be readily available in several locations at all times during a party at which alcoholic beverages may be consumed.
4. Glass containers will be prohibited at all social events with alcohol.
5. No common source of alcohol should be provided, such as, but not limited to, hunch punch, keg, etc.
6. Hard liquor should be prohibited from all “Bring Your Own Beverage” social events.
7. In the event that alcoholic beverages become present at a function that originated as a non-alcoholic function, it is the responsibility of the organization’s executive officers to see that all rules governing functions where alcoholic beverages are involved be enforced.
 

University Police

A University Police officer shall be present at any campus functions where alcohol is to be consumed. The University Police will specify the hourly fee for the officer. Should a social function exceed 250 guests, a second officer may be required, at the discretion of the Chief. It is the responsibility of the respective sponsoring organization to notify the University Police of the planned function five business days prior to the actual function. Furthermore, University
Police officers assigned to regulate and/or patrol campus functions will be briefed by University Police as to their specific roles and responsibilities during such functions.

Publicity
No publicity on or off campus concerning parties or social functions sponsored by a university-recognized organization shall include any reference, by words or pictures, to alcoholic beverages. Violation of this policy will result in an automatic fine of $150.

Risk Management Team
A group of not fewer than six (6) members of the organization will be responsible for monitoring the event. At least two members of the risk management team must be executive officers. At least two members of the risk management team must be 21 years of age. The individuals monitoring the event will not be allowed to consume any alcohol prior or during the event.
Their duties will include the following:
1. Checking identification of members and guests.
2. Distributing wristbands to the individuals of drinking age.
3. Coordinating the transportation of members and guests leaving the event intoxicated.
4. Wearing distinctive clothing, such as brightly colored shirts or hats, to identify themselves at all times.
5. Introducing themselves to the police officer(s), if the event is held on campus and requires University Police.

Registering the Event
To better ensure that organizations implement appropriate risk-management measures, any function sponsored by a student organization at which alcohol is served or permitted to be consumed must be registered on the Social Risk Management Form with the Office of Student Engagement no later than 12 noon five (5) business days prior to the function.
 

Activities held on or off campus sponsored by a recognized university student organization must be concluded no later than 12 midnight, except on Friday and Saturday when events may go on until 3 a.m., and must have the approval of the person(s) in charge of the facility where the function is to be held. On-campus activities will be limited to six hours. No event is permitted without the knowledge and approval of the faculty/staff advisor of the sponsoring organization.

Each organization assumes full responsibility for the activities and behavior of all persons in attendance at its events. If situations should arise that prove damaging or embarrassing to person(s) in attendance, to the organization itself, or to the University, disciplinary procedures against the organization will be instituted by the appropriate discipline board or by the appropriate administrative officers of the University.
 

Sponsorship
Organizations shall not sponsor or co-sponsor any function with any beverage distributor or brewing company or lend the organization’s name to any such activity at which alcoholic beverages are available, with or without charge or donation. This restriction applies to all activities, including, but not limited to, functions conducted for the benefit of charities and like causes.

RSOs who have received Student Allocation Funding for CONFERENCES or TRAVEL must complete this evaluation form within 2 weeks after the trip or RSOs will lose funding for a year.

NOTE: If the RSO budget request was for an Event or Equipment, you must complete the corresponding form.
 

RSOs who have received Student Allocation Funding for EVENTS must complete this event evaluation form within 2 weeks after the event or RSOs will lose funding for a year. 

NOTE:  If the RSO budget request was for Conferences, Travel (other), or Equipment, you must complete the corresponding form.