The Lion’s Cup Award recognizes RSOs for positive progress in furthering the University’s mission by supporting the educational development of the students, encouraging University pride, and enhancing university–community relationships. The RSO who has significantly made an impact on campus and in the community and follows the criteria below may be awarded The Lion’s Cup. This award will be presented at the University Awards Gala held in the spring semester.

Criteria:

1. Attending required RSO Leadership Retreat, RSO Presidents meetings, and leadership development opportunities sponsored by Student Engagement.  
2. Submitting required RSO Update Forms on time each semester.
3. Actively participating in and supporting campus events such as Welcome Week, Homecoming, Step Sing, Step Show, Intramurals, and Day of Service events.  You are not required to be in these to be eligible for Lion Cup Points.
4. Sponsor an educational campus wide program.
5. Participation in or sponsor one campus wide community service program. (Examples: Day of Service, March of Dimes, Blood Drive, etc.)

Points:

1. RSO Presidents Meetings as provided - 1 point 
2. Big Deal/Student Organization Day  - 1 point 
3. Intramurals (participate in at least 4 events for academic year) - 2 points
4. RSO Leadership Workshops attendance - 2 points
5. RSO Leadership Retreat attendance - 5 points
6. Sponsor a Campus Wide Activity/Program -  2 points per event
7. Community Service Project - 2 points per event
8. Step Show - 1 point
9. Step Sing  - 1 point
10. Participation in Homecoming Spirit Competition - 1 point

The 2013 RSO Kickoff will be held on Saturday, August 24 at the University of North Alabama, Guillot University Center.  Each Recognized Student Organization (RSO) is required to send three (3) members to the event. The president and treasurer are expected to attend while the third representative can be any member of your organization. You may also send up to two (2) extra participants at $10 each to cover partial expenses. Each RSO will receive Five (5) Lions Cup Points for participating in this mandatory event.

The RSO Kickoff has previously been referred to as the RSO Leadership Conference. Based on recommendations from your fellow peers, we are shortening the duration of the event and focusing on getting your organization prepared for the fall semester. This kickoff will provide your organization with all of the tools and knowledge to host events, increase involvement on campus and much more! Lunch will be provided for all participants.

Also during this event, there will be training on how to request student allocation funding. This is the only student allocation training that will be held, so it is very important that your group attend if they plan to utilize student allocation funding for programs/travel. Please plan to bring a (charged) laptop, iPad or other device so you can follow along and begin your allocation request at the event. Only one device per group is necessary.

Registration forms and payment for extra representatives are due by Monday, August 12 at 4:00 p.m.  Forms are available on the Student Engagement website (www.una.edu/student-engagement) under the "forms" tab. Payment for extra representatives may be done by check or cash (checks need to be made out to “UNA” with “2013 RSO Kickoff” in the memo line) and sent to the attention of Bethany Oliver, UNA Box 5033. Should there be extenuating circumstances where your organization cannot attend, you must put it in writing and turn it in by the deadline for registration (Monday, August 12 by 4 p.m.).

Check-in for the conference will be at 8:30am with the conference beginning at 9:00am. Student leaders must attend the entire conference. The conference will last until approximately 1:00pm.

Please go ahead and mark your calendars for the annual 2013 RSO Kickoff! Thank you in advance for your participation and cooperation! Do not hesitate to contact Bethany Oliver with any questions at bloliver@una.edu or (256) 765-4248.

 

Dear Shoals Business Owner/Manager:

The University Program Council along with the Office of Student Engagement is proud to sponsor for the ninth year “The Big Deal” event during Pride Week at UNA. The Big Deal is scheduled for Thursday, August 22, 2013 at 6:00 P.M., and will include student organization information, activity booths, and numerous local vendor booths. The purpose of having local vendors present is to expose students to the wonderful opportunities the Shoals has to offer. We are asking businesses from around the area to bring their products/services to campus so students may see the Shoals’ outstanding industries first hand. Registration is free to all vendors. All we ask is that you provide at least one valuable item to donate for door a prize drawing to the students from your business. This event will be a great way to promote your name as well as gain business from UNA students.

The Big Deal event will be held from 6:00 P.M. until 8:00 P.M. Vendors will need to arrive and setup at 5:30 P.M. The Big Deal is at the center of campus surrounding the Amphitheatre (rain location will be Guillott University Center-Banquet Halls) to allow us to spread the crowd out more. Vendors will be designated an area to promote their business; regulations for this event are listed below.

Below are the vendor regulations:
1. Vendors will be provided a 6 foot table, but must provide their own equipment including chairs.
2. No alcohol or any other drugs are to be sold.
3. No credit card applications may be given out or solicited.
4. Product may NOT be sold, only given away and/or displayed.
5. The University of North Alabama will not be held responsible for lost or stolen equipment or goods.
6. Each booth should have a representative present at all times.
7. Arrival and setup begins at 5:30 P.M. Vendors are expected to stay until 8:00 P.M.

If you have any questions please call the Office of Student Engagement at 256-765-4248. Thank you in advance for your cooperation and we look forward to seeing you!

Sincerely,

Tammy Jacques
Director of Student Engagement
 

GUC Window Painting Guidelines

See calendar for Window Assignment - Click Here

1. Only Recognized Student Organizations will be allowed to make an application to paint a window outside the GUC 1st floor atrium. Each application must be made no less than 5 business days before the requested painting dates. A copy of the application with approval/denial and window assignment will be put in the Organization’s UNA mailbox.

2. Each approved application will be assigned a window panel on the front side of the GUC on which to prepare their advertisement. Windows can only be painted on the outside and only one window will be assigned per organization at a time. No organization may have more than one window painted at a time.

3. Windows can only be painted advertising one time events-not regular meetings or events. Windows can only be painted 10 days prior to an event. In the event of rain destroying the artwork, the RSO will be required to clean the window immediately following the rain (failure to do so will result in the RSO being fined $25 clean up fee) and may repaint the window if they choose.

4. Each RSO must leave a two (2) inch margin around its painting. This is to provide for easier cleanup. Each RSO must use window chalk provided by Student Engagement. No other materials may be applied to the window (Example: latex paint, tempera paint, crayola brand powder, glitter, shoe polish, acrylic fabric paint, etc.) and will result in the RSO being fined a minimum of $25.

5. Paint must be removed immediately following the event, not to exceed 24 hours following the events conclusion. Organizations will be fined $25 to cover cleaning costs if they do not properly remove the paint (using window cleaner) or if they exceed the 24 hour period. If an organization fails to follow these guidelines, their window painting privileges will be revoked for the rest of the semester term.

6. All participating RSO’s are prohibited from using University property in the preparation and painting of the window. This includes, but is not limited to, standing in chairs outside the GUC, standing on the benches outside the GUC, etc. If this occurs your organization will be fined for the replacement of damaged property.

7. All entries must be in good taste; references to alcohol, drugs, or negative references about any campus organization/faculty/staff are strictly prohibited. A rough draft drawing must be submitted with application to be approved. This drawing must represent exactly what will be painted on the window.

8. RSOs are limited to one window per event.
 

calendar link

This form is only for RSOs who are planning to register an event with alcohol.   Any event sponsored by a student organization at which ALCOHOL is served or permitted to be consumed must be documented through this Social Risk Management Form with the Office of Student Engagement.  The form must be submitted no later than NOON as specified below.

Function on Thursday - Form, guest list, & Advisor approval DUE one Thursday a week prior to the event

Function on Friday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event

Function on Saturday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event

 

 The University’s Statement and Regulations Regarding Alcoholic Beverages
at Student Organization Social Functions

While the university’s role is to assist students in developing satisfying lifestyles to equip them for a better quality of life, it cannot and should not stand in the place of a parent. University students, as citizens of the community, of the state, and of the nation, are, like any other adults, expected to be aware of and to abide by pertinent laws and university regulations. The University expects students to conduct themselves at all times as responsible adults and to realize that they may be subject to civil or criminal liability resulting from violation of alcohol and controlled substance laws.  Such liability may exist independently of any disciplinary action taken by the University for violation of its regulations. The following regulations regarding planned social functions held off campus or on the University of North Alabama campus, or on property controlled, owned, or operated by the University shall apply to all student organizations,
whether social, academic, honorary, or otherwise, recognized by the University and all UNA Greek-letter social organizations, whether or not housed on university property:
 

Guest Lists
All social functions where alcoholic beverages shall be served or permitted to be consumed shall be by individual invitation only. Parties or other social functions where alcoholic beverages are served or permitted to be consumed cannot be open to non-members without a specific individual invitation. A typed guest list must be compiled prior to the event and be made available upon request by a university official. The guest list must be turned in to the Office of Student Engagement with the Social Risk Management Form. See Registering the Event section regarding due dates. Open parties are prohibited.

Drinks and Beverages
1. The sale of alcoholic beverages is prohibited. This restriction applies to all of the various methods of charging for drinks, selling drink tickets, asking for donations, charging for food or other items while providing drinks free, or otherwise obtaining payment or reimbursement of any kind for alcoholic beverages.
2. Alternative beverages such as soft drinks, nonalcoholic punches, and the like must be readily available at all times during parties or social functions at which alcoholic beverages are being consumed.
3. Ample quantities of snack foods, such as meats, brownies, cookies, cheeses, fruits, sandwiches, and raw vegetables or hors d’oeuvres must be readily available in several locations at all times during a party at which alcoholic beverages may be consumed.
4. Glass containers will be prohibited at all social events with alcohol.
5. No common source of alcohol should be provided, such as, but not limited to, hunch punch, keg, etc.
6. Hard liquor should be prohibited from all “Bring Your Own Beverage” social events.
7. In the event that alcoholic beverages become present at a function that originated as a non-alcoholic function, it is the responsibility of the organization’s executive officers to see that all rules governing functions where alcoholic beverages are involved be enforced.
 

University Police

A University Police officer shall be present at any on-campus or off-campus functions sponsored by a recognized university student organization where alcohol is to be consumed. The University Police will specify the hourly fee for the officer. Should a social function exceed 250 guests, additional University Police officers shall be required, at the discretion of the Chief of Police, in accordance with the chart listed below. It is the responsibility of the respective sponsoring organization to notify the University Police of the planned function five business days prior to the actual function. Furthermore, recognized university student organizations will only be responsible for the cost of not more than three (3) University Police officers at any event.

University Police officers assigned to regulate and/or patrol campus functions will be briefed by University Police as to their specific roles and responsibilities during such functions.

How many police officers will be present? You should use the following ratios as guidelines for the minimum of police officers that will be present at your event, a maximum of 3 officers will be the responsibility of the recognized university student organization:   >100 attendees: 1 police officer 100-200 attendees:  2 police officers 200-400 attendees:  3 police officers 401-500 attendees:  4 police officers 501-600 attendees:  5 police officers 601-700 attendees:  6 police officers 701 or more:  7 police officers

Publicity
No publicity on or off campus concerning parties or social functions sponsored by a university-recognized organization shall include any reference, by words or pictures, to alcoholic beverages. Violation of this policy will result in an automatic fine of $150.

Risk Management Team
A group of not fewer than six (6) members of the organization will be responsible for monitoring the event. At least two members of the risk management team must be executive officers. At least two members of the risk management team must be 21 years of age. The individuals monitoring the event will not be allowed to consume any alcohol prior or during the event.
Their duties will include the following:
1. Checking identification of members and guests.
2. Distributing wristbands to the individuals of drinking age.
3. Coordinating the transportation of members and guests leaving the event intoxicated.
4. Wearing distinctive clothing, such as brightly colored shirts or hats, to identify themselves at all times.
5. Introducing themselves to the police officer(s), if the event is held on campus and requires University Police.

Registering the Event
To better ensure that organizations implement appropriate risk-management measures, any function sponsored by a student organization at which alcohol is served or permitted to be consumed must be registered on the Social Risk Management Form with the Office of Student Engagement no later than 12 noon five (5) business days prior to the function.
 

Activities held on or off campus sponsored by a recognized university student organization must be concluded no later than 12 midnight, except on Friday and Saturday when events may go on until 3 a.m., and must have the approval of the person(s) in charge of the facility where the function is to be held. On-campus activities will be limited to six hours. No event is permitted without the knowledge and approval of the faculty/staff advisor of the sponsoring organization.

Each organization assumes full responsibility for the activities and behavior of all persons in attendance at its events. If situations should arise that prove damaging or embarrassing to person(s) in attendance, to the organization itself, or to the University, disciplinary procedures against the organization will be instituted by the appropriate discipline board or by the appropriate administrative officers of the University.
 

Sponsorship
Organizations shall not sponsor or co-sponsor any function with any beverage distributor or brewing company or lend the organization’s name to any such activity at which alcoholic beverages are available, with or without charge or donation. This restriction applies to all activities, including, but not limited to, functions conducted for the benefit of charities and like causes.

If a RSO is denied for Student Allocation Funding, groups may submit an appeal.

Request for appeal must be submitted the Office of Student Engagement within 5 academic days from the date of notification of the funding request decision. Once the Student Government Association Senate completes the review process, the RSO will be notified via UNA OrgSync regarding the decision.

RSOs who have received Student Allocation Funding for EQUIPMENT must complete this evaluation form within 2 weeks after the equipment is received or RSO will lose funding for a year.

NOTE: If the RSO budget request was for Conferences, Travel (other), or Events, you must complete the corresponding form.