This form is only for RSOs who are planning to register an event without alcohol. The form must be submitted no later than NOON as specified below.
Function on Thursday - Form, guest list, & Advisor approval DUE one Thursday a week prior to the event
Function on Friday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event
Function on Saturday - Form, guest list, & Advisor approval DUE one Friday a week prior to the event
The University’s Statement and Regulations Regarding Alcoholic Beverages
at Student Organization Social Functions
While the university’s role is to assist students in developing satisfying lifestyles to equip them for a better quality of life, it cannot and should not stand in the place of a parent. University students, as citizens of the community, of the state, and of the nation, are, like any other adults, expected to be aware of and to abide by pertinent laws and university regulations. The University expects students to conduct themselves at all times as responsible adults and to realize that they may be subject to civil or criminal liability resulting from violation of alcohol and controlled substance laws. Such liability may exist independently of any disciplinary action taken by the University for violation of its regulations. The following regulations regarding planned social functions held off campus or on the University of North Alabama campus, or on property controlled, owned, or operated by the University shall apply to all student organizations,
whether social, academic, honorary, or otherwise, recognized by the University and all UNA Greek-letter social organizations, whether or not housed on university property:
Guest Lists
A typed guest list must be compiled prior to the event and be made available upon request by a university official. The guest list must be turned in to the Office of Student Engagement with the Social Risk Management Form. See Registering the Event section regarding due dates.
University Police
Should a social function exceed 250 guests, an officer may be required, at the discretion of the Chief. It is the responsibility of the respective sponsoring organization to notify the University Police of the planned function five business days prior to the actual function. Furthermore, University
Police officers assigned to regulate and/or patrol campus functions will be briefed by University Police as to their specific roles and responsibilities during such functions.
Publicity
No publicity on or off campus concerning parties or social functions sponsored by a university-recognized organization shall include any reference, by words or pictures, to alcoholic beverages. Violation of this policy will result in an automatic fine of $150.
Risk Management Team
A group of not fewer than six (6) members of the organization will be responsible for monitoring the event. At least two members of the risk management team must be executive officers. At least two members of the risk management team must be 21 years of age.
1. Checking identification of members and guests.
2. Wearing distinctive clothing, such as brightly colored shirts or hats, to identify themselves at all times.
3. Introducing themselves to the police officer(s), if the event is held on campus and requires University Police.
Registering the Event
Activities held on or off campus sponsored by a recognized university student organization must be concluded no later than 12 midnight, except on Friday and Saturday when events may go on until 3 a.m., and must have the approval of the person(s) in charge of the facility where the function is to be held. On-campus activities will be limited to six hours. No event is permitted without the knowledge and approval of the faculty/staff advisor of the sponsoring organization.
Each organization assumes full responsibility for the activities and behavior of all persons in attendance at its events. If situations should arise that prove damaging or embarrassing to person(s) in attendance, to the organization itself, or to the University, disciplinary procedures against the organization will be instituted by the appropriate discipline board or by the appropriate administrative officers of the University.
Sponsorship
