This form is to serve as documentation for community service/philanthropy work completed by your organization. As much detailed information as you can provide to our office about the event and what role did your organization play in the event will be helpful. If your organization has any pictures taken during the event, please upload some as a part of the documentation.
PRIOR TO FILLING OUT THIS FORM PLEASE SEE: New Member Presentation Guidelines
Found in: Files>NPHC>Intake folder
Guidelines for New Member Presentation:
The desired means of presenting the new members must be pre-approved as satisfactory by the Assistant Director of Student Engagement-Greek Life.
New Member Presentation must take place on campus. Approval for off campus presentations must be given by the Assistant Director of Student Engagement-Greek Life
Presentation of new members must take place no more than 30 calendar days after the members have been initiated into the organization, or prior to the last day of classes.
The Office of Student Engagement must have the presentation information on file via OrgSync; if this date should change the Office of Student Engagement-Greek Life must be notified in writing of the date, time, and location of the show no less than one week in advance by the Graduate Chapter Advisor. Email change to: email@example.com
Presentation shows are scheduled on a first come first serve basis. Other events will not to be scheduled on the same night/time of a previously planned event of another chapter of the same council unless written approval is given by the chapter with a previously scheduled event.
No explicit or revealing attire is to be worn by the new members or other show participants (this includes removing articles of clothing unless this reveals a lettered shirt).
No excessive use of profanity will be tolerated in speeches, chants, or music before, during or after the New Member Presentation.
No alcoholic beverages will be permitted.
No physical abuse will be tolerated. This includes, but is not limited to, slapping, kicking, punching, pushing, poking, caning, etc.
No references to hazing and/or other illegal activities.
Disruptions by other attending organizations will not be tolerated. This includes but is not limited to: walking through the presenters’ show, talking over the presenting organization, etc.
If a new member decides not to participate in the show, a written and signed letter by the new member must be submitted to the Office of Student Engagement-Greek Life no more than 72 hours before the show explaining why they cannot or have decided not to participate.
The duration of the presentation show should be no longer than 2 hours total. Shows may not be scheduled to begin after 8:00 pm and must start within 10 minutes of scheduled time advertised. Following the show, members of the presenting organization must vacate the area within 30 minutes. (This will help with crowd disbursement.)
The presenting organization will be responsible for ensuring the site used is left in its original state after use.
The Graduate Advisor and the Assistant Director of Student Engagement-Greek Life or designee from the Office of Student Engagement staff (full-time, professional or graduate assistant) MUST be in attendance at all New Member Presentations.
Chants/sayings/songs will not allude to any other Greek organization, individual, or student group in a disparaging manner.
All actions of the organization and new members must adhere to University Policies: see student handbook.
Violation of these guidelines or University policy will result in a referral to the Office of Student Conduct.
This form has multiple components. This form is required for all Greek Life events (GUC tabling, philanthropy events, mixers, social events).
This form will provide insight for the Office of Student Engagement regarding chapter events and involvement on and off campus.
If the event being registered is a social/party it must be submitted completely with the review from the President and approval of the party from the Chapter Advisor. Please note the submission requirements below for alcoholic events.
Function on Thursday - Form, guest list, & Advisor approval DUE on Thursday two weeks prior to the event
Function on Friday - Form, guest list, & Advisor approval DUE on Friday two weeks prior to the event
Function on Saturday - Form, guest list, & Advisor approval DUE on Friday two weeks prior to the event